Sharing fixed-location resources such as RoomBoxes with on-site golf professionals

  • Aktualisiert

For indoor facilities with on-site golf pros sharing fixed-location room resources, we’ve significantly enhanced the RoomBox blocking feature.

  • Previously: Blocking unavailable times was inconvenient and not intuitive for RoomBoxes

  • Now: With the new update, RoomBoxes can be blocked directly via the calendar or calendar settings, provided the new calendar and resource type “RoomBox” is used

💡 Required Plan:
Available in the Indoor Golf Plan

How to configure RoomBox blocking (only recommended when collaborating with golf pros sharing fixed-location resources):

  • Create a RoomBox calendar:
    Go to MY GOLF BUSINESS → LOCATION MANAGEMENT -> select a location → Edit Calendars → “+”
    → Choose calendar type "RoomBox". Add as many RoomBoxes as you need. For each, define the Calendar Settings and Private Appointment Types.

  • Appoint the RoomBox calendars as a fixed-location shared resource:
    Go to MY GOLF BUSINESS -> LOCATION MANAGEMENT → select a location → Define Resources
    → Add a new fixed-location resource via “+” (i.e. add as many RoomBoxes resources you have) -> select the type "RoomBox" for each. By this means, SwingWorks will be able to identify shared fixed resources. IMPORTANT: Delete any resources of the type "Resource" as originally configured and if no longer needed

  • Link RoomBoxes to specific private lessons of your golf pros:
    Select a pro calendar to be connected to a RoomBox ("Pro" calendar type) → Edit Private Appointment Types → edit the section "Connect RoomBoxes" for each lesson type
    → Either appoint each RoomBox as AddOn (optional) or Mandatory (the latter requires availability of the RoomBox during the lesson booking)

  • Activate the new "RoomBox" appointment types for your existing memberships, and deactivate the old "Pro" appointment types. Delete the "Pro" calendars that were previously used as RoomBoxes.

Logic:

  • Automated suggestion in the booking process
    If more than one RoomBox is defined, the next available RoomBox is automatically suggested during a private lesson booking if available

  • More intuitive calendar-based blocking (NEW)
    Blocked RoomBoxes (shown in grey) are not available for selection during the booking process if:

    - The RoomBox is in use as connected to a booked service

    - The RoomBox is not available for booking as managed via Availability (go to the menu CALENDAR SETTINGS for the relevant RoomBox calendar to manage available times)

    - The RoomBox calendar itself has been blocked for selected time slots (events which show in "grey")